Registration

Registration information and the registration form

 

To register, please read the information on this page and fill in the online registration form

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All reservations, including social program and post conference tours, should be made on the same form, also for the events that are included in the conference fee.

Make sure that you receive the automatic email reply for your registration as a proof of a successful transmission. This email is sent to the principal participant only, even if you have registered an accompanying person, as well.

Confirmation/receipt will be sent to you after payment.

 

Registration Fees and payment deadlines

The registration fee is based on the date of registration and payment. If you want to benefit from the lower fee, register early and pay by the deadline. Registration without payment by the deadline will be automatically updated to the next deadline’s fee.

Registration fees

Registration and payment by 19 March 2018:

Registration fee for members 360€
Registration fee for non-members 405€
Registration fee for student/retired, members (with valid certificate) 260€
Registration fee for student/retired, non-members (with valid certificate)      280€
Registration fee for accompanying person 150€

 

Registration and payment after 19 March 2018:

Registration fee for members 380€
Registration fee for non-members 425€
Registration fee for student/retired, members (with valid certificate) 260€
Registration fee for student/retired, non-members (with valid certificate)      280€
Registration fee for accompanying person 150€

 

Registration and payment after 4 June 2018

Registration fee for all participants           450€

 

All fees are VAT 0%. No VAT will be added.

Registration fees for participants include:

  • Conference material, and a name badge
  • Vernissage, city reception (to be confirmed)
  • Lunch and tea/coffee on conference days

Registration fee for accompanying person include:

  • ­Vernissage party, city reception and conference dinner

The registration fee does not cover insurance or accommodation. The organisers recommend travel insurance. Please see the accommodation page for list of recommended hotels and hostels.

The fees for the post conference tours can be seen on their dedicated page.

 

Terms of payment

All payments (registration fees and social program) must be paid before you come to the conference. You will always receive a confirmation/receipt of paid fees by email. If you have not received it, please contact the Congress Bureau. All bank charges are to be paid by the payer.

On the registration form you can choose between three payment options:

1. Credit card:  VISA, Master Card or Eurocard are accepted.

Please follow the instructions given on the on-line form and proceed to payment immediately (have your card and security codes available).

2. Invoice as an email attachment (pdf)

This invoice is automatically generated from the data that you have inserted on the registration form. No invoicing fee is added. Payment is due within 14 days or on the next registration deadline date if it is less than two weeks away. If you register 15 days before the event, or later, you must pay the fee the same day.

3. You can ask the Congress Bureau to send you a manually issued invoice, please choose Invoice as your payment option on the form. You can give your purchase order and other requested information to be written on the invoice. Payment is due within 14 days, or on the next registration deadline date if it is less than two weeks away. An invoicing fee of EUR 15 will be added. The invoice will be sent by email (pdf). Please note: invoicing ends 2 weeks prior to the event.

Confirmation/Receipt

After receiving the registration and payment, Congress Bureau Tavicon Ltd. will send you a confirmation by email. Kindly check that all your details and bookings are correct. You are asked to present your confirmation at the registration desk when you arrive.

 

Cancellations and Refunds

All cancellations and changes must be made in writing (email) to Tavicon Ltd. An unpaid registration is not a cancellation, and cancellation fees apply even for unpaid registrations.

Cancellation received by 20 April, 2018: full refund except for the administration fee 50€

Cancellation received on or after 21 April, 2018: No refund

There is no extra fee if your registration is transferred to a colleague from the same organization.

There will be no refund for no-shows. Insurance to cover the loss of payment for registration fees and accommodation costs is highly recommended by the organisers.

Failure to obtain a visa for Finland does not constitute cancellation. The above cancellation terms and dates apply also in this case.

Please note that for organisational reasons possible refunds will be made after the Conference. All refunds will be made at the exchange rate applicable on that date. Neither the Organisers nor the Congress Bureau can be held responsible for any loss resulting from alterations in exchange rates. To receive your refund, please send full bank account details to the Congress Bureau.

 

If you have questions concerning registration, accommodation, travel etc, please contact:

Congress Bureau 
Tavicon Ltd.,
Ms Tuula Toivanen, Project Manager or
Ms Piia Kumpuvaara, Project Coordinator
Tel. + 358 3 233 0400 (phone hours GMT + 2:00)
E-mail: insea2018 [at] tavicon [dot] fi

 

 

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